Connect Calendly to Enginehire

Let’s get started

Step 1: Log in to your agent dashboard and click More > Integrations as shown in the screenshot below.

Step 2: Locate the Calendly Integration and click it to expand it.

Step 3: Click the Authorize button.

Step 4: Enter the email address to log in to your Calendly account, and then click the Continue button to proceed.

You will be navigated to your Calendly scheduling dashboard.

Step 5: Return to the Integrations page, and under the Calendly Integration, click the Go To Calendly Integration button.

You can view your Calendly appointments on the Calendly Integration page.

The Calendly integration will work for separate Administrator accounts and their unique calendly user accounts.

Click Here to learn how to update client and candidate statuses when they book through your Calendly link. 

How Calendly Integration Works

Understand how bookings from Calendly are detected and how candidate or client statuses are updated based on your configuration.

Booking Detection and Status Updates

When a candidate or client books a meeting through your Calendly link, the system automatically detects the booking and updates their status based on your configured mappings. Updates may take up to 20 minutes.

How Bookings Are Detected

• The system checks for new Calendly bookings every 15 minutes

• The booking is matched using the email address

• The email used in Calendly must match the email in EngineHire

Single-User Calendly Accounts (Free / Standard)

If you are the only user:

• Connect your Calendly account

• Configure event type → status mappings

All bookings will be detected automatically and statuses will update accordingly

Team Calendly Accounts (Professional / Teams / Enterprise)

If you are using Calendly team features (round-robin, collective events):

• Bookings may be assigned to different team members

• The system detects bookings across the entire organization

As long as one admin-level Calendly account is connected, bookings will be detected and statuses will update

Team Accounts on Free or Standard Plans

Limitations:

• Only bookings for connected team members are detected

• Bookings assigned to unconnected members will not trigger status updates

Recommendation

To ensure all bookings are captured:

• Connect Calendly for all team members, or

• Upgrade to a Professional plan or higher

Event Type to Status Mapping

Map each Calendly event type to a status to control how updates are applied.

• Each event type (e.g., Candidate Intake Interview) can be linked to a status

• Different event types can trigger different status updates

• Unmapped event types will be ignored
  

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